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[SOLVED] How to change project planned end date

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 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 
[#5822]

Hi,

It seems like to be very straight forward but I can't figure it out. Searched in the manual and forum already. All my projects are planned to have the end date on the same date as the start date. Am I missing something?

Thanks!


 
Posted : 07 Mar 2019 18H30
(@babynus)
Posts: 14952
Member Admin
 

I gues you don't have any assigned work.
So all your activitiies have 1 day duration


 
Posted : 07 Mar 2019 22H01
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

I have created activities and assigned to the project and also added time to the assigned resource if that is what you mean by assigned work.

I'm very frustrated about these kinds of basics. I hope there was some kind of quick start guides but I couldn't find any. I'm willing to make such tutorial once I sort all these out. :side:


 
Posted : 07 Mar 2019 22H43
(@beverley)
Posts: 56
Active Member
 

I have exactly the same problem, spend over 2 weeks now putting various data and trying to evaluate this software.

I had recommended this software be fully evaluted but have now the same issue with the plan which has somehow calculated the planned dates incorrect, they were correct but are not now. The assigned time has been added, and the real time which is the same. It has calculated that there is a need for extra time somehow not sure why!?

Plus the planned end date is wrong, the validated end date is correct for the task. There appears to be no solution, therefore not possible to create a stable plan in projeqtor!!! or I am missing some critical information. Happy to record the solution if there is one.
Can anyone help.

Sorry appears for some reason I can attach image of activity.
Validated Planned Real requested
Start date 19/2/19 19/2/19 19/2/19 blank

End Date 4/3/19 19/3/19 blank blank

duration 10d 21d blank blank

work 45.81d 45.81d 45.81d left 7.06d reassessed 52.87 d

cost blank blank blank left blank reassessed blank

priority 500 planning fixed duration

If someone could help I would really appreciate it.


 
Posted : 08 Mar 2019 13H30
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

I added the planned work in the validated field in Cost and works. And now it shows the correct planned date. Is it the correct place?
However, it is not what I wanted. The planned hours is the totally estimated work but it is not full time, i.e. 8 h / day. So for 8 hours work can be stretched to one week.
What should I do to make the planning?


 
Posted : 08 Mar 2019 16H59
(@babynus)
Posts: 14952
Member Admin
 

You need to add assignment to get real planning.
1) create resources (if not already exist)
2) allocate resources to project
3) assign each resource to each devoted activity.


 
Posted : 08 Mar 2019 21H51
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Thanks!
I have created the resource and allocated resources to their projects. I have also assigned the resource to activity, but I don't get how to set the monthly planned hours for each resource. Please advice, thanks!
Here are the activities that I created. I'm thinking about creating one activity for each month and set the start date to the 1 st day of the month.

And then the planning part.


 
Posted : 11 Mar 2019 14H47
(@babynus)
Posts: 14952
Member Admin
 

New run planning calculation : use gear button on planning screen.


 
Posted : 13 Mar 2019 17H33
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Hi,

I did the recalculate planning. I don't understand why it became red for the first activity. The rate is 57% of 80 hours work is about 18 days, it should exceed one month.

This resource has another project simultaneously with a rate of 43% and it shows green.

It's been driven me nuts! Please help! Thanks!


 
Posted : 14 Mar 2019 16H51
(@babynus)
Posts: 14952
Member Admin
 

Task is red because planned end date (calculated by planning process depneding on availability of resource) is over the validated end date (you entered manually)


 
Posted : 15 Mar 2019 11H18
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Thanks! I know that's why it is red but I don't know how it is calculated, why it is planned after the validated end date. When I calculate myself it shouldn't exceed the validated end date.
My calculation is based on the resource rate and assigned hours. For example the task 1.1.1. The resource has a rate of 57% with assigned 80 hours of work, so the calculated duration would be 80/(8*0.57)/5=3.5 weeks, which is less than one month as planned. Is there another constraint I should consider? Please correct me if I'm wrong.


 
Posted : 18 Mar 2019 9H46
(@babynus)
Posts: 14952
Member Admin
 

Resource allocated to 57% for 80h, will work 4,46 hours per day on the task, so possibly end it on 17,54 open days.
If planning is more, possibly resource is busy on another tasks (or entrered some real work to notify absence)


 
Posted : 18 Mar 2019 11H11
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

I got another problem as shown in the screenshot that the second activity should be planned for April whole month with a fixed duration, however, it planed earlier and with shorter duration. I really don't get it. I have deleted all reported work and recalculated several times but nothing changes. Thanks for your patience and kind response!

And another example, you see the work in November was planed in October instead.


 
Posted : 25 Mar 2019 13H14
(@babynus)
Posts: 14952
Member Admin
 

Did you re-run planning calculation ?


 
Posted : 27 Mar 2019 10H28
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Yes, I did.


 
Posted : 27 Mar 2019 11H48
(@babynus)
Posts: 14952
Member Admin
 

can you show detail of planned work (right click on task bar)


 
Posted : 27 Mar 2019 15H02
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Which task bar?


 
Posted : 27 Mar 2019 15H09
(@babynus)
Posts: 14952
Member Admin
 

Gantt task bar of second actiivty (which is incorrectly planned)


 
Posted : 27 Mar 2019 15H21
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Sorry, I still don't get it. You want to see detailed planned work. I only filled in the validated start dated and end date which I have framed with the red rectangle. Isn't it what you mean by detailed planned work?


 
Posted : 27 Mar 2019 15H33
(@babynus)
Posts: 14952
Member Admin
 

On the gantt bar (te one with WBS 16.1.2) , move the mouse cursor over the green bar and right click...
This will display detail of planned work.


 
Posted : 27 Mar 2019 15H36
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

Ah, I see...

Actually, the activity is ok now, I don't know what I have done. But the same problem occurs for other activities as well.


 
Posted : 27 Mar 2019 15H57
(@babynus)
Posts: 14952
Member Admin
 

So please poste data for activities with the issue


 
Posted : 27 Mar 2019 16H22
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

I realized that I have misunderstood the project rate and the activity assignment rate for a resource. I changed some of them and now it looks much better.

Is there any way to remove all real work? I have to start over everything...


 
Posted : 28 Mar 2019 11H48
(@babynus)
Posts: 14952
Member Admin
 

No.
You have to remove it manually.


 
Posted : 28 Mar 2019 18H07
 Moqi
(@clarezoe)
Posts: 73
Active Member
Topic starter
 

:(, that'll be a hell of work.
I think I understand more how it works now. 🙂


 
Posted : 29 Mar 2019 14H40
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